Desktop & web

Sending a text message in the RingCentral app desktop
and web | RingCentral app

Last updated on January 26, 2022
Introduction to the RingCentral app

RingCentral App for Desktop: Sending Text Messages

The RingCentral app lets you send text messages to your co-workers or any numbers outside your company if you have a direct RingCentral number assigned to your extension. You can also view those text messages at any time right within the app by navigating to the Text menu via the left-hand navigation bar.
There are several ways you can send a text message in the RingCentral app, including the following:
  • Send a text message via the New actions plus button at the top right.
  • Send a text message via the Send new text quick creation button in the Text menu.
Send text via the Send new text quick creation button in the Phone menu
  • Anywhere you see the Text chat bubble icon.
Send text anywhere in RC app via Text chat bubble icon
When you send a text message, you can send it to multiple people either separately or as a group text. For this article, we’ll review how you can send a text message to one person using some of the methods mentioned above. To learn more about group text messages, visit Sending a group text message in the RingCentral app.
Finally, you will also have the option to attach a file or insert an emoji into a text message. However, if you’d like to attach a file to a text message, you can only attach a file from your computer.

Sending a text message

Sending a text via the New actions plus button

One way you can send a text message is via the New actions plus button. To send a text message using this method, follow these steps:
  1. Click the New actions plus button located at top right.
New actions button
  1. Select Send new text from the dropdown menu.
  2. If you have several Caller IDs assigned to you, click inside the Text from field and select the Caller ID you’d like the text to come from.
Text from caller id
  1. Enter the name or phone number of the person you’d like to text in the To field.
  2. Click the Next button to navigate to the text message conversation.
Text from caller id next
  1. Draft a message in the message field at the bottom of the app.
  2. Send the text message by pressing Enter or Return on your keyboard.

Viewing text messages

Once you have sent or received a text message, the message will appear in the Text menu in the left-hand navigation bar, organized by the most recent conversations at the top of the list.
Viewing text messages
Text message conversations are displayed similar to messages via the Message menu. Once you select a text message conversation, the entire message thread will appear in the center pane with a message field at the bottom of the app. 
At far right, you’ll find the conversation details pane that contains a list of contacts included in a text message conversation.
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