Desktop & web
Connecting a meeting with a team in the RingCentral app desktop and web
Last updated on October 22, 2021
RingCentral App: Using Team Connect
The RingCentral app allows you to easily and quickly contact the meeting participants before or after a meeting. By connecting your video meetings with teams, you can directly send a message to your team, keeping all meetings and team communication in one place.
Connecting a meeting with a new team
- Navigate to Video via the left-hand navigation bar.
- Hover your mouse over a scheduled meeting and click Connect.
Note: The Connect button will be available if you have set your Video service to RingCentral Video and if the scheduled meeting is a RingCentral Video meeting.
- Select Create new team.
- On the Create team window, configure the team details (more on this below).
- Click Create.
When a team is created from the scheduled meeting link, the Connect button will change to Message.
Configuring team details when connecting a meeting
- Team name: Autofills with the meeting title, but you can change the team name if you want.
- Members: Autofills with the names of the meeting participants. To add a member, type in the name of the user and select their name from a dropdown list or enter an email address in this field.
- Team description: Description of your team (optional).
- Type of team: Click on the dropdown menu and choose from the following options:
- Private: Not visible to other RingCentral app users that are not members of the team. RingCentral app users will need to be invited to a private team, and they will be unable to search for this team if they have not been invited.
- Public: Anyone can join without an invitation and anyone can find the team via search or the Contacts menu.
- Allow members to add other members: Only available to private teams, toggle this on if you’d like to allow non-admin members of the team to invite members.
- Allow members to post messages: When this setting is off, this team will be read-only, which means non-admins will be unable to post a message in this team.
- Allow members to @team mention: Toggle this setting on if you’d like to allow non-admins to use the @team mention in a message. To learn more about @mentions, visit Use @Mentions in the RingCentral App for Desktop or Web.
- Allow members to pin posts: Toggle this setting on if you’d like to allow non-admins to pin posts in the conversation.
- Allow members to add apps: When this setting is on, non-admins can add app integrations in this team. To learn more about adding app integrations, visit Set up App Integrations in the RingCentral App.
Connecting a meeting with an existing team
- Navigate Video via the left navigation bar.
- Hover your mouse over a scheduled RingCentral Video meeting and click Connect.
- Select Use existing team.
- On the Select team to connect with (meeting name) window, search for the team name or browse through the suggested teams.
- Click the name of the team you want. You can connect a meeting with any team you’re a member of, even if you’re not the scheduler or an admin of that team.
When a team is created from the scheduled meeting link, the Connect button will change to Message.
Sending a message to a connected meeting
- Navigate to Video via the left navigation bar.
- On a scheduled meeting with a connected team, click the Message chat bubble icon to be directed to the message thread of the team in the Message interface of the RingCentral Video app.
- Send a message to the team. To learn more about sending a message, visit Send a message in the RingCentral app for desktop or web.
© 1999 - 2022 RingCentral, Inc. All rights reserved.